Terms & Conditions Of Hire

Capel Memorial Hall


The Committee does not accept any liability for loss or damage to personal possessions or vehicles.

 CHARGES:MAIN HALL @ £17 per hour  :  COMMITTEE ROOM @ £6 per hour

(concessions for Locals)                                         (min 2 hours = £12)

Use of green crockery for larger functions will be an extra £15.

A non-refundable fee of 50% will be charged as confirmation with the Booking – there after cancellation may incur the full charge.

Large Functions – wedding receptions / parties / dances etc. – will be a charged a deposit of £50 to cover any potential extra cleaning and / or possible damage – refundable on satisfactory inspection

Please ensure that any table/drying cloths are  returned in a clean condition for others’ useage.


The Hirer must:-

  • be over 18 years of age and be on the premises at all times during the period of hire.
  • accept total responsibility for being in charge of and the safety from damage within the premises and its contents, and the behaviour of all persons using the Hall.

NB – there must be sufficient numbers of adults on the premises at all times to supervise minors.

He / She will ensure:-

  • All exit doors, corridors and entrances are kept free of obstruction at all times.
  • They acquaint themselves with the position and types of use of the fire appliances and Fire Evacuation procedure.
  • Exit Signs are lit.
  • Noise emanating from both inside and outside the Hall is kept to a minimum to avoid annoyance to neighbours.

NB. – maximum peak noise level is 90db at 1 metre from source.

  • Laser lighting and other “effects” are prohibited.
  • Any appliances brought by the Hirer and used on the premises are in safe working order and conform to current legislation.
  • All breakages must be reported and paid for accordingly


Numbers – the maximum number of people legally allowed in the Hall is:-

SEATED = 100          STANDING = 180


Alcohol – the “Sale” of alcohol requires the Hirer to obtain a Licence from Mole Valley Licensing Department – only 12 licences are allowed per calendar year so a licence is not always guaranteed.

“Free” is exempt and provided not included in the price of any ticket or similar.

An Alcohol bar must NOT  be set up in the Main Hall.

Alcohol consumption on these premises is governed by legislation – you may be prosecuted accordingly.

All Music must cease at Midnight and the premises vacated and left as found, and latest at the time  indicated and paid for on the Booking Form.

Key Collection – by prior agreement or on the day of the function from:

Helen Margetts, The Old Vicarage, Vicarage Lane, Capel, Surrey RH5 5LN

01306 711790     e-mail “hmargetts@gmail.com”